Privacy Policy
This policy explains what information Schola Nova holds in its school management system, why it is held, and who can see it. It covers both the Schola Nova web portal and the parent mobile app.
Who controls this information
Schola Nova is responsible for the pupil records in this system and decides how they are used. The software is operated on the school’s behalf by Schooty, which processes the information only on the school’s instructions and does not use it for any purpose of its own.
What is collected
- Pupil details — name, date of birth, admission number, class and section, and a photograph where the school has uploaded one.
- Guardian details — parent or guardian names, relationship, phone number and email address.
- Attendance — daily present, absent, late or leave records.
- Academic records — marks, grades, teacher remarks and report cards.
- Health measurements — height and weight, and the body mass index calculated from them, where the school records these.
- Lesson diary — homework and classwork entries written by teachers.
- Account information — the email address used to sign in and an encrypted form of the password. Passwords are never stored in a readable form and cannot be retrieved by anyone, including the school.
Why it is held
Solely to run the school and to keep parents informed about their own children: recording attendance and results, producing report cards, and sharing that information with the pupil’s parents or guardians. It is not used for advertising, is not sold, and is not shared with third parties for marketing.
Who can see it
- Parents see only their own children’s records.
- Teachers see the pupils in the classes they are assigned to teach.
- School administrators see records for their own school only.
The system serves more than one school. Each school’s records are separated, and no school can see another’s pupils.
Children’s information
These records are about children and are treated accordingly. Children do not hold accounts of their own; access is through the parent or guardian the school has registered, and through school staff.
How long it is kept
For as long as the pupil is enrolled and for any period the school is required to retain records afterwards. When Schola Nova instructs deletion, the records are removed from the live system.
Security
Traffic is encrypted in transit. Access requires a personal account, and what each account can see is limited to its role. Passwords are stored only in hashed form.
Your choices
To see, correct or ask for deletion of your child’s information, or to close your account, contact the school directly — Schola Nova holds the records and can act on them. Requests sent to Schooty are referred to the school.
Changes
If this policy changes materially, the school will make the updated version available here.
Contact
Contact Schola Nova through the school office, or use the details on the support page.